Privacy Policy | Student Research Experience

Last modified: October 23, 2020

Introduction

Jay Beaton Consulting ("Company" or "we") and our Partners (defined below) respect your privacy and are committed to protecting it through our compliance with this policy. We operate the website SRE.college (the "Website") in conjunction with universities and educational institutions pursuant to a Services Agreement who manage the day to day operation of their respective platform on the Website through its administrators, professors, and mentors (our "Partners").

This policy describes the types of information we may collect from you, that we may collect from our Partners about you, or that you may provide when you visit and use the Website, and our practices for collecting, using, maintaining, protecting, and disclosing that information. If you are a resident of California, please also review the California Resident Privacy Act section below for provisions that apply to our collection of your Personal Information.

This policy is a part of our Terms of Service. This website and Privacy Policy is not intended for use by residents outside of the United States.

The goal of the Website is to offer students with regularly-scheduled, clearly articulated, and equitable access to research opportunities across all fields as offered by the Partners ("Services"). We are proud to work with universities and mentors to provide these Services without compromising student privacy rights. We will never sell Personal Information to any third party for advertising or any other purpose.

This policy applies to information we collect:

On this Website.
In email, text, and other electronic messages between you and this Website.
From our Partners who share information with us so we can provide them with services that they use to manage their respective platform on the Website.
Through mobile and desktop applications you download from this Website, which provide dedicated non-browser-based interaction between you and this Website.

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use the Website. By accessing or using this Website, you agree to this privacy policy. This policy may change from time to time (see Changes to Our Privacy Policy). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

Information We Collect About You and How We Collect It

We collect several types of information from and about users of our Website, including information:

By which you may be personally identified, such as name, postal address, e-mail address, telephone number, or any other identifier by which you may be contacted online or offline ("Personal Information");
Academic records such as grades, year in school, and/or project/s of interest;
About your internet connection, the equipment you use to access our Website, and usage details.

We collect this information:

Directly from you when you provide it to us.
Automatically as you navigate through the Website. Information collected automatically may include usage details, IP addresses, and information collected through cookies and other tracking technologies.
From third parties, namely, from our Partners operating their respective platform on this Website.

Information You Provide to Us

The information we collect on or through our Website may include:

Information that you provide by filling in forms on our Website and/or to use the Services. This includes information provided at the time of registering to use our Website, setting up and modifying an account profile on the Website, subscribing to our service, posting material, such as redacted transcripts, resumes, writing samples, and research project descriptions, and requesting further services,. We may also ask you for information when you report a problem with our Website.
Information that our Partner provides to us about you for use on our Website and providing the Services.
Records and copies of your correspondence (including email addresses), if you contact us.

You also may provide information posted on public areas of the Website, or transmitted to other users of the Website (collectively, "User Contributions"). Your User Contributions are posted on and transmitted to others at your own risk.

Information We Collect Through Automatic Data Collection Technologies

As you navigate through and interact with the Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

Details of your visits to the Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.
Information about your computer and internet connection, including your IP address, operating system, and browser type.

The information we collect automatically is only statistical data and does not include Personal Information, but we may maintain it or associate it with Personal Information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:

Estimate our audience size and usage patterns.
Store information about your preferences, allowing us to customize our Website according to your individual interests.
Speed up your searches.
Recognize you when you return to our Website.

The technologies we use for this automatic data collection may include:

Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website.

We do not collect Personal Information automatically, but we may tie this information to Personal Information about you that we collect from other sources or you provide to us.

How We Use Your Information

We use information that we collect about you or that you provide to us, including any Personal Information:

To present the Website to you and provide the Services, more specifically:
- To allow Partners and administrative users to view all content on their respective platform on the Website;
- To allow research mentors to post meaningful research experiences and select students for such experiences;
- To provide students with regularly-scheduled, clearly articulated, and equitable access to research opportunities across all fields;
- To allow students to set up account profiles with redacted transcripts, "about me" bios, resumes, and writing samples;
- To facilitate student applications to those research experiences;
- To allow research mentors to review all student applications; and
- To allow research mentors to select students for those roles based on student profiles.
To provide you with information that you request from us.
To fulfill any other purpose for which you provide it.
To notify you about changes to the Website or any services we offer or provide though it.
In any other way we may describe when you provide the information.
For any other purpose with your consent.
To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Information held by us about our Website users is among the assets transferred.

Disclosure of Your Information

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction.

We may disclose Personal Information that we collect or you provide as described in this privacy policy:

To our Partner and their authorized users such as program administrators, professors, and mentors for the purpose for which you provided it, including, but not limited to the provision of the Services.
To contractors, service providers, and other third parties we use to support our business and who are bound by contractual obligations to keep Personal Information confidential and use it only for the purposes for which we disclose it to them.
To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of Company's assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Information held by Company about the Website users is among the assets transferred.
With your consent.

We may also disclose your Personal Information:

To comply with any court order, law, or legal process, including to respond to any government or regulatory request.
To enforce or apply our Terms of Service and other agreements, including for billing and collection purposes.
If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of Company, our customers, or others.

Accessing and Correcting Your Information

You can review and change your Personal Information by logging into the Website and visiting your account profile page.

You may also send us an email at info@sre.college to request access to, correct, or delete any Personal Information that you have provided to us. We cannot delete your Personal Information except by also deleting your user account. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

If you delete your User Contributions from the Website, copies of your User Contributions may remain viewable in cached and archived pages, or might have been copied or stored by other Website users. Proper access and use of information provided on the Website, including User Contributions, is governed by our Terms of Service.

Children's Privacy

The website is not directed at individuals under the age of 16. Without permission from a parent or legal guardian, we do not knowingly collect Personal Information directly from individuals under the age of 13. If we learn that we have collected Personal Information of individuals under the age of 13 through our website, we will take appropriate steps to address this matter. If you believe we might have any information from or about a child under 16, please contact us at: info@sre.college.

California residents under 16 years of age may have additional rights regarding the collection and sale of their Personal Information. Please see California Privacy Rights for more information.

Personal Information Protection

We have implemented a variety of security measures and technologies intended to help protect Personal Information from unauthorized access, use, disclosure, alteration, or destruction. Unfortunately, no data transmission over the Internet or data storage system can be guaranteed to be 100% secure. If you have reason to believe that your interaction with us is no longer secure (for example, if you feel that the security of any account you might have with us has been compromised), please immediately notify us by contacting us at info@sre.college.

Retention of Personal Information

We will keep your Personal Information for as long as we are permitted based on the purpose(s) for which it was obtained. We consider the following criteria to determine our retention period: (i) the length of time we have an ongoing relationship with you and our Partners; (ii) whether there is a legal obligation to which we are subject; or (iii) whether retention is advisable in light of our legal position.

Changes to Our Privacy Policy

It is our policy to post any changes we make to our privacy policy on this page. If we make material changes to how we treat our users' Personal Information, we will notify you by email to the primary email address specified in your account and/or through a notice on the Website home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

Contact Information

To ask questions or comment about this privacy policy and our privacy practices, contact us at:

463 Arborgate Road Pittsboro, NC 27312-8548

info@sre.college

California Resident Privacy Rights

Categories of Personal Information Collected

This section for California Residents supplements the information above and applies solely to all visitors, users, and others who reside in the State of California.

Personal Information does not include deidentified or aggregated consumer information.

We have collected the following categories of Personal Information from consumers within the last twelve (12) months:

Category	Examples	Collected
A. Identifiers.	A real name, alias, postal address, unique personal identifier, online identifier, Internet Protocol address, email address, account name, Social Security number, driver's license number, passport number, or other similar identifiers.	YES
B. Personal information categories listed in the California Customer Records statute (Cal. Civ. Code § 1798.80(e)).	A name, signature, Social Security number, physical characteristics or description, address, telephone number, passport number, driver's license or state identification card number, insurance policy number, education, employment, employment history, bank account number, credit card number, debit card number, or any other financial information, medical information, or health insurance information. Some personal information included in this category may overlap with other categories.	YES
C. Protected classification characteristics under California or federal law.	Age (40 years or older), race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex (including gender, gender identity, gender expression, pregnancy or childbirth and related medical conditions), sexual orientation, veteran or military status, genetic information (including familial genetic information).	YES
D. Commercial information.	Records of personal property, products or services purchased, obtained, or considered, or other purchasing or consuming histories or tendencies.	NO
E. Biometric information.	Genetic, physiological, behavioral, and biological characteristics, or activity patterns used to extract a template or other identifier or identifying information, such as, fingerprints, faceprints, and voiceprints, iris or retina scans, keystroke, gait, or other physical patterns, and sleep, health, or exercise data.	NO
F. Internet or other similar network activity.	Browsing history, search history, information on a consumer's interaction with a website, application, or advertisement.	YES
G. Geolocation data.	Physical location or movements.	YES
H. Sensory data.	Audio, electronic, visual, thermal, olfactory, or similar information.	NO
I. Professional or employment- related information.	Current or past job history or performance evaluations.	YES
J. Non-public education information (per the Family Educational Rights and Privacy Act (20 U.S.C. Section 1232g, 34 C.F.R. Part 99)).	Education records directly related to a student maintained by an educational institution or party acting on its behalf, such as grades, transcripts, class lists, student schedules, student identification codes, student financial information, or student disciplinary records.	YES
K. Inferences drawn from other personal information.	Profile reflecting a person's preferences, characteristics, psychological trends, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes.	YES

We obtain the categories of Personal Information listed above from the following categories of sources:

Directly from you.
Directly from our Partners.
Indirectly from you. For example, from observing your actions on our Website.

Use of Personal Information

We may use or disclose the Personal Information we collect for one or more of the following purposes:

To present the Website to you and provide the Services, more specifically:
- To allow administrative users to view all content on their respective platform on the Website;
- To allow research mentors to post meaningful research experiences and select students;
- To provide students with regularly-scheduled, clearly articulated, and equitable access to research opportunities across all fields;
- To allow students to set up account profiles with redacted transcripts, "about me" bios, resumes, and writing samples;
- To facilitate student applications to those research experiences;
- To allow research mentors to review all student applications; and
- To allow research mentors to select students for those roles based on student profiles.
To provide you with information that you request from us.
To fulfill any other purpose for which you provide it.
To notify you about changes to the Website or any services we offer or provide though it.
In any other way we may describe when you provide the information.
For any other purpose with your consent.
To evaluate or conduct a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of our assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which Personal Information held by us about our Website users is among the assets transferred.

We will not collect additional categories of Personal Information or use the Personal Information we collected for materially different, unrelated, or incompatible purposes without providing you notice.

Sharing Personal Information

We may share your Personal Information by disclosing it to a third party for a business purpose. We only make these business purpose disclosures under written contracts that describe the purposes, require the recipient to keep the Personal Information confidential, and prohibit using the disclosed information for any purpose except performing the contract. In the preceding twelve (12) months, Company has disclosed Personal Information for a business purpose to the categories of third parties indicated in the chart below. WE DO NOT SELL PERSONAL INFORMATION.

Personal Information Category	Category of Third-Party Recipients
Personal Information Category	Business Purpose Disclosures	Sales
A: Identifiers.	Partners Service Providers	None
B: California Customer Records personal information categories.	Partners Service Providers	None
C: Protected classification characteristics under California or federal law.	Partners Service Providers	None
D: Commercial information.	None	None
E: Biometric information.	None	None
F: Internet or other similar network activity.	Partners Service Providers	None
G: Geolocation data.	Partners Service Providers	None
H: Sensory data.	None	None
I: Professional or employment-related information.	None	None
J: Non-public education information.	Partners Service Providers	None
K: Inferences drawn from other personal information.	Partners Service Providers	None

Your Rights and Choices

The CCPA provides consumers (California residents) with specific rights regarding their personal information. This section describes your CCPA rights and explains how to exercise those rights.

Right to Know and Data Portability

You have the right to request that we disclose certain information to you about our collection and use of your Personal Information over the past 12 months (the "right to know"). Once we receive your request and confirm your identity, we will disclose to you:

The categories of Personal Information we collected about you.
The categories of sources for the Personal Information we collected about you.
Our business or commercial purpose for collecting that Personal Information.
The categories of third parties with whom we share that Personal Information.
The specific pieces of Personal Information we collected about you (also called a data portability request).

Right to Delete

You have the right to request that we delete any of your Personal Information that we collected from you and retained, subject to certain exceptions (the "right to delete"). We will delete or deidentify Personal Information not subject to exceptions from our records and will direct our service providers to take similar action.

Exercising Your Rights to Know or Delete

To exercise your rights to know or delete described above, please submit a request by either:

Emailing us at info@sre.college.
Contacting us through your account profile page.

Only you, or someone legally authorized to act on your behalf, may make a request to know or delete related to your Personal Information.

You may only submit a request to know twice within a 12-month period. Your request to know or delete must:

Provide sufficient information that allows us to reasonably verify you are the person about whom we collected Personal Information or an authorized representative.
Describe your request with sufficient detail that allows us to properly understand, evaluate, and respond to it.

We cannot respond to your request or provide you with Personal Information if we cannot verify your identity or authority to make the request and confirm the Personal Information relates to you.

You do not need to create an account with us to submit a request to know or delete. However, we do consider requests made through your password protected account sufficiently verified when the request relates to Personal Information associated with that specific account.

We will only use Personal Information provided in the request to verify the requestor's identity or authority to make it.

Response Timing and Format

We will confirm receipt of your request within ten (10) business days. We endeavor to substantively respond to a verifiable consumer request within forty-five (45) days of its receipt. If we require more time (up to another 45 days), we will inform you of the reason and extension period in writing.

If you have an account with us, we will deliver our written response to that account. If you do not have an account with us, we will deliver our written response by mail or electronically, at your option.

Any disclosures we provide will only cover the 12-month period preceding our receipt of your request. The response we provide will also explain the reasons we cannot comply with a request, if applicable. For data portability requests, we will select a format to provide your Personal Information that is readily useable and should allow you to transmit the information from one entity to another entity without hindrance.

We do not charge a fee to process or respond to your verifiable consumer request unless it is excessive, repetitive, or manifestly unfounded. If we determine that the request warrants a fee, we will tell you why we made that decision and provide you with a cost estimate before completing your request.

Non-Discrimination

We will not discriminate against you for exercising any of your CCPA rights. We will not provide you a different level or quality of services.